Singapore Candidate Privacy
PERSONAL DATA NOTICE FOR JOB APPLICANTS (SINGAPORE)
This Data Protection Notice (“Notice”) describes how Airbnb Singapore Private Limited ("Company", “we”, “us” or “our”) may collect, use, disclose or otherwise process personal data in accordance with the Personal Data Protection Act 2012 (No. 26 of 2012) (“PDPA”).
1. SCOPE OF THIS NOTICE
1.1 This Notice applies to any person who applies for any position with us (“Job Applicant” or “you”). It also applies to third parties whose information you provide to us in connection with your job application to us. Please ensure that you provide a copy of this Notice to any third parties whose personal data you provide to us.
1.2 This Notice applies to personal data in our possession or under our control, including personal data in the possession of organisations which we have engaged to collect, use, disclose or process personal data for our purposes.
2. PERSONAL DATA
2.1 “Personal data” is defined as data, whether true or not, about Job Applicants who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
2.2 Personal data which we may collect includes, without limitation, your:
- mailing address, telephone numbers, email address and other contact details;
- resume, educational qualifications, professional qualifications and certifications and employment references;
- employment and training history; and
- work-related health issues and disabilities.
3. COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
3.1 We generally collect personal data that (a) you knowingly and voluntarily provide in the course of or in connection with your job application to us, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), after (i) you (or your authorised representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorised representative on your behalf) have consented, or are deemed to have consented, to the collection, use and disclosure of your personal data for those purposes, or (b) collection, use and disclosure of personal data without consent is permitted or required by the PDPA or other laws. We shall inform you before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law).
3.2 Your personal data will be collected and used by us, and the Airbnb Group1, for the following purposes and we may disclose your personal data to third parties where necessary for the following purposes:
(a) determining your suitability, eligibility or qualifications for employment or secondment in any current or prospective position within the Company and the Airbnb Group; and
(b) verifying your identity and the accuracy of your personal details and other information provided.
3.3 Airbnb is committed to creating a diverse workplace. In order to measure our efforts in this regard, we invite Job Applicants to self-identify as to their gender. Providing this information is entirely voluntary and declining to provide this information will not subject you to adverse treatment. Any information that you do provide will not be shared with hiring managers. All individuals seeking employment or secondment at the Company and the Airbnb Group are considered without regard to such information. You are being given the opportunity to provide such information in order to help us measure our own diversity and inclusion efforts.
4. WITHDRAWING CONSENT
4.1 The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is withdrawn by you in writing.
4.2 You may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request to us in writing or via email at the contact details provided under Section 10 below.
4.3 Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on your job application) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process and respond to your request within ten (10) business days of receiving it.
4.4 Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may not be in a position to process your job application. We shall, in such circumstances, notify you before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in clause 4.2 above.
4.5 Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.
5. ACCESS TO AND CORRECTION OF PERSONAL DATA
5.1 If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold, you may submit your request to us in writing or via email to the contact details provided under Section 10 below. Please note that we may request proof of identification to verify your request. In addition, a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
5.2 We will respond to your access request as soon as reasonably possible and to your correction request as soon as practicable. Should we not be able to respond to your access or correction request within thirty (30) days after receiving your access or correction request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data requested by you, or where we provide you with personal data subject to certain exclusions stipulated by law, we shall notify you as may be required by and in accordance with the applicable law.
5.3 Please note that depending on the request that is being made, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation has on record, if the record of your personal data forms a negligible part of the document.
6. PROTECTION OF PERSONAL DATA
6.1 We take all reasonable steps, as required by applicable laws, to ensure the safety, privacy and integrity of such data and information and, where appropriate, enter into contracts with such third parties to protect the safety, privacy and integrity of such data and any information supplied.
6.2 We securely store your personal data in a centralised database, with controlled access to such database. Access to personal data in both electronic and paper form is restricted to members of the Talent Department and staff who have a legitimate and justifiable reason to view such data.
7. TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE
7.1 The personal data that we collect from you may be transferred to, and stored at, a destination outside of Singapore, for the purposes described above. Due to the global nature of our business, your personal data may be disclosed to the Airbnb Group outside of Singapore. It may also be processed by personnel operating outside Singapore who work for us or for one of our suppliers who act on our, or the Airbnb Group’s, behalf.
7.2 In those cases where we transfer your personal data to countries outside Singapore, we will take steps to ensure that prior to such transfer, the transfer is subject to appropriate safeguards so that your personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.
8. DATA RETENTION
8.1 We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data were collected, and are no longer necessary for legal or business purposes.
9. EFFECT OF NOTICE AND CHANGES TO NOTICE
9.1 We may revise this Notice from time to time. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued participation in our recruitment process constitutes your acknowledgement and acceptance of such changes.
10. FURTHER INFORMATION
10.1 If you require any further clarification regarding this Notice, please contact us (firstname.lastname@example.org).
1 For the purposes of this Notice, Airbnb Group means Company and its Affiliates, including those in the United States, the United Kingdom, Ireland, and China, from time to time (where “Affiliate” means any person who controls, is controlled by, or is under common control with Company, and “control” means the power to direct the management and policies of the person, directly or indirectly, whether through the ownership of voting securities, by contract or otherwise).
Last updated: 4 January 2023