Australian Candidate Privacy
PERSONAL DATA NOTICE FOR JOB APPLICANTS (AUSTRALIA)
This Data Protection Notice (“Notice”) describes how Airbnb Australia Pty Limited ("Company", “we”, “us” or “our”) may collect, hold, use, disclose or otherwise process personal data in accordance with the Australian Privacy Act 1988 (Cth) (“Privacy Act”).
1. SCOPE OF THIS NOTICE
1.1 This Notice applies to any person who applies for any position with us (“Job Applicant” or “you”). It also applies to third parties whose information you provide to us in connection with your job application. Please ensure that you provide a copy of this Notice to any third parties whose personal data you provide to us.
1.2 This Notice applies to personal data in our possession or under our control, including personal data in the possession of organisations which we have engaged to collect, use, disclose or process personal data for our purposes.
2. PERSONAL DATA
2.1 “Personal data” is defined as data, information or an opinion, whether true or not, about Job Applicants who are identifiable or can be reasonably identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access, whether that data, information or opinion is recorded in a material form or not.
2.2 "Sensitive data" has the meaning set out in the Privacy Act and includes information or an opinion about an individual's racial or ethnic origin, trade union membership or associations, sexual orientation, information about any criminal record or health information. Sensitive data is a subset of personal data.
2.3 Personal data which we may collect as part of your application for employment includes, without limitation, your:
(a) mailing address, telephone numbers, email address and other contact details;
(b) resume, educational background and qualifications, professional qualifications and certifications and employment references;
(c) employment and training history; and
(d) work-related health issues and disabilities.
2.4 We will only collect sensitive data about you where you have provided your consent to the collection of that data, or where we are required or authorised by law to do so.
2.5 If you do not provide us with any information we request, we may not be able to process your job application.
3. COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
3.1 We generally collect personal data either:
(a) directly from you that you knowingly and voluntarily provide in the course of or in connection with your job application to us;
(b) via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), after: (i) you (or your authorised representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorised representative on your behalf) have consented, or are deemed to have consented, to the collection, use and disclosure of your personal data for those purposes; or
(c) from third party individuals, business entities and governmental agencies, such as courts, public agencies, law enforcement agencies and credit bureaus, for the purposes of conducting background checks in relation to any job application with us, including searches for any criminal records, employment and education verifications and personal credit history, regardless of whether such individual, business entity or governmental agency compiled the information itself or received it from other sources.
We will seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law to do so).
3.2 Your personal data will be collected and used by us, and the Airbnb Group1, for the following purposes and we may disclose your personal data to third parties where necessary for the following purposes:
(a) assessing and evaluating your suitability for employment or secondment in any current or prospective position within the Company and the Airbnb Group; and
(b) verifying your identity and the accuracy of your personal details and other information provided.
3.3 We may also use and disclose personal data we collect for other purposes that are permitted, required, or authorised by applicable law, such as:
(a) purposes which you would reasonably expect and which are related (and, in the case of sensitive data, directly related) to the primary purpose of collection of personal data; and
(b) any other purposes for which you have given your consent.
3.4 Airbnb is committed to creating a diverse workplace. In order to measure our efforts in this regard, we invite Job Applicants to self-identify as to their gender and/or provide their pronouns to allow for a more inclusive interview process and assist us to address candidates by their preferred pronoun. Providing this information is entirely voluntary and declining to provide this information will not affect our ability to process your job application or subject you to adverse treatment. Any information that you do provide will not be shared with hiring managers. All individuals seeking employment or secondment at the Company and the Airbnb Group are considered without regard to such information. You are being given the opportunity to provide such information in order to help us measure our own diversity and inclusion efforts.
4. WITHDRAWING CONSENT
4.1 Any consent that you are required to provide for the collection, use and disclosure of your personal data (including sensitive data) will remain valid until such time it is withdrawn by you in writing.
4.2 You may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request to us in writing or via email at the contact details provided under Section 10 below.
4.3 Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process and respond to your request within ten (10) business days of receiving it.
4.4 Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may not be in a position to process your job application. We shall, in such circumstances, notify you before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in Section 4.2 above.
4.5 Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.
5. ACCESS TO AND CORRECTION OF PERSONAL DATA
5.1 You have the right to request access to, and correction of, any personal data that we hold about you. If you wish to make: (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold, you may submit your request to us in writing or via email to the contact details provided under Section 10 below. Please note that we may request proof of identification to verify your identity before actioning your access request. In addition, a reasonable fee may be charged for giving access to the requested personal data. If so, we will inform you of the fee before processing your request.
5.2 We will respond to your access request as soon as reasonably possible. Should we not be able to respond to your access request within thirty (30) days after receiving it, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you in writing of the reasons why we are unable to do so (except where we are not required to do so under the Privacy Act).
5.3 Please note that depending on the request that is being made, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation has on record, if the record of your personal data forms a negligible part of the document.
6. PROTECTION OF PERSONAL DATA
6.1 We take reasonable steps, as required by applicable laws, and maintain administrative, physical and technical measures, to safeguard personal data from misuse and loss, and unauthorised access, modification and disclosure. Where appropriate, we enter into contracts with third parties to protect the security, privacy and integrity of such personal data and any information supplied to them.
6.2 We securely store your personal data. Access to personal data in both electronic and paper form is restricted to members of the Talent Department and staff who have a legitimate and justifiable reason to view such data.
6.3 You should be aware, however, that no method of electronic storage or method of transmission over the Internet is completely secure. While security cannot be guaranteed, we strive to protect the security of your personal data and we are regularly reviewing and enhancing our information security measures.
7. TRANSFERS OF PERSONAL DATA OUTSIDE OF AUSTRALIA
7.1 The personal data that we collect from you may be transferred to recipients, and stored at a destination outside of Australia, including the United States, the United Kingdom, the European Economic Area, Singapore, India, and China for the purposes described above. Due to the global nature of our business, your personal data may be disclosed to the Airbnb Group outside of Australia, including the United States, the United Kingdom, Ireland, Singapore, India and China. It may also be processed by personnel operating outside Australia who work for us or for one of our suppliers who act on our, or the Airbnb Group’s, behalf.
7.2 In those cases where we transfer your personal data to countries outside Australia, we will take steps to ensure that prior to such transfer, the transfer is subject to appropriate safeguards, and that your personal data is handled in accordance with the Privacy Act.
8. ACCURACY AND DATA RETENTION
8.1 We generally rely on personal data provided by you (or your authorised representative) to process your job application. In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing us in writing or via email at the contact details provided under Section 10 below.
8.2 We may retain your personal data for as long as it is necessary to fulfil the purposes for which it was collected, or as required or permitted by applicable laws.
8.3 We will take reasonable steps to destroy or permanently de-identify your personal data, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data was collected, and is no longer necessary for legal or our business purposes.
9. EFFECT OF NOTICE AND CHANGES TO NOTICE
9.1 We may revise this Notice from time to time. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued participation in our recruitment process constitutes your acknowledgement and acceptance of such changes.
10. FURTHER INFORMATION
10.1 Please contact us at: email@example.com if you have any enquiries or feedback on our personal data and information protection policies and procedures, or if you wish to make any request or complaint.
10.2 If we fail to respond to a complaint within a reasonable time or if you are dissatisfied with our response, you should discuss your concerns with an independent adviser or contact the Office of the Australian Information Commissioner at https://www.oaic.gov.au.
1 For the purposes of this Notice, Airbnb Group means the Company and its Affiliates, including those in the United States, the United Kingdom, Ireland, India, Singapore and China, from time to time (where “Affiliate” means any person who controls, is controlled by, or is under common control with Company, and “control” means the power to direct the management and policies of the person, directly or indirectly, whether through the ownership of voting securities, by contract or otherwise).
Last updated: 15 June 2023